[Legacy] Iceni Service Level Agreement for Education Customers

This is the service level agreement for Iceni customers with contracts starting on or after 1st August 2016 and before 1st September 2017. For contracts starting on other dates, please see our other SLAs

Packages and Extras

You can choose between our standard or advanced support packages when you purchase your Opendium Iceni system. Additionally, the following extras are available for purchase:

  • Extended support hours – If you purchase our extended support package, you can contact an on-call engineer 7 days a week in an emergency.
  • Additional telephone support – if you require more telephone support time than your support package includes, this will be charged by the hour (or part thereof) and invoiced in arrears at the end of your billing year.
  • ICT administration staff training – when we install an Iceni system, we usually also have time to provide some basic training. However, if your ICT administrators require extra training sessions, they can be booked at any time.
  • Networking consultancy – we are able to provide consultancy services for general network design, restructuring and problem solving.
  • Bespoke enhancements – whilst we endeavour to continually improve our products, we are also aware that our customers occasionally want a bespoke feature, whether this be additional software functionality, or some unique provisions in the service level agreement.

Our Commitments

Except where otherwise stated, "support" refers to support given for issues directly associated with the Iceni server.

Installation

One of our engineers will spend one day at your premises to install your Iceni server onto your network and configure your systems appropriately. Usually we expect to spend about half a day on the installation itself and the remaining half day is used to provide basic training in the operation of the Iceni server, although this can vary depending on the complexity of the installation. If you expect to need more time for installation or training, or require additional networking consultancy, please discuss this with us.

Standard Support

The standard support contract is provided on an annual basis, invoiced in advance.

For the first month of the school term after installation, we will provide unlimited support during our normal support hours (09:00 – 17:00, Monday to Friday, excluding public holidays). Thereafter, within reason, we will provide unlimited support by email and up to 1 hour per month of telephone support. Additional telephone support time can be purchased on a pay-as-you-go basis at an additional cost which will be invoiced in arrears at the end of your billing year.

We will provide guidance and instruction to your ICT administration staff regarding any reconfiguration of the Iceni that is required in the day to day running of your network.

We will provide software updates, which may include enhancements, new features and security updates, and they will usually be installed automatically. Any administration of your servers that we perform will be done remotely where practicable.

We will perform daily off-site backups of your Iceni configuration data, to be used in a disaster recovery situation. This does not include user data, such as emails, etc.

Advanced Support

The advanced support contract is provided on an annual basis, invoiced in advance. In addition to our standard support commitments, described above:

Within reason, we will provide unlimited support by both email and telephone during our normal support hours.

In response to plain-English requests from your ICT staff, we will perform reconfigurations of the Iceni system as required for the day to day running of your network.

We will monitor your Iceni system remotely and act to resolve any problems that the monitoring alerts us to.

We will assist with advice on matters not directly related to Iceni on a case by case basis.

We will liaise with third party suppliers on technical matters relating to your Iceni system and any investigations arising from your support queries.

We aim to respond to non-urgent support requests within 1 working day and urgent service impacting support requests within 4 working hours. We will make all reasonable efforts to resolve urgent problems within 8 working hours. Urgent support requests must be raised by telephone; In the event that we are unable to answer the call please leave a voice mail message when prompted, including a contact number, and we will will endeavour to return your call or resolve the problem as soon as possible.

Extended Support Hours

The extended support hours contract is provided on an annual basis invoiced in advance. In addition to our standard support commitments, described above:

Normal support hours are extended to 08:00 - 18:00 Monday to Friday, excluding public holidays.

An on-call engineer can be contacted at any time in the event of urgent service impacting issues. Out of hours calls for non-service-impacting issues may incur a charge.

We will make all reasonable efforts to respond within 4 hours and resolve the problem within 8 hours. Out of hours support requests must be raised by telephone; In the event that we are unable to answer the call please leave a voice mail message when prompted, including a contact number, and we will will endeavour to return your call or resolve the problem as soon as possible.

Your Commitments

Installation

Prior to installation, we require you to fill in the pre-installation questionnaire. This provides us with important information regarding the configuration of your network, allowing us to foresee problems that we may have to accommodate and for the installation to be completed quickly and smoothly.

Ongoing

Where practicable, you will inform us of any major changes to your network at least 14 days before they are to be implemented. This is so that we are able to evaluate any reconfiguration of the Iceni system that will be required and, if necessary, book time with our engineers to implement and support the reconfiguration. This includes upgrades to the Iceni system. If major network changes are implemented for which we have not received appropriate notice, support to address any resulting urgent service impacting issues that could reasonably have been predicted may incur an additional charge which will be invoiced in arrears at the end of your billing year.

You will allow Opendium staff to access your Iceni system remotely through your Internet connection (TCP port 22). If this is not possible due to the limitations of your Internet connection or your data protection policies, please discuss this with us as we may be still able to accommodate your requirements.

You will be provided with a customer number. Please keep this to hand and quote it whenever you contact us so that we can process your request as quickly as possible.

Cancellation

You may cancel the contract at any time with no refund by giving 90 days' notice. Unused periods of the contract which have not yet been paid for will be considered part of your outstanding balance and must be paid in full before the contract terminates - i.e. if a three year contract is terminated during the second year after only the first two years have been paid, the quoted cost of the third year must still be paid in full.

Contracts run for a fixed period and will automatically be renewed on the end date unless notice of cancellation has been given at least 90 days in advance.

Feedback

We are dedicated to continually improving our products and always welcome feedback. Please tell us what works well and what needs improvement.